The treasurerʼs role within the Parade/St Damians JFC is an exciting and challenging one that involves a significant contribution to the overall running of the club. The job requires honesty, integrity and a passion for success.
Objectives
To ensure that a financial management system and reporting system is put in place and operable so the Club committee has
an accurate, true and correct understanding of the financial status of the Club at all times.
To provide support to the Executive and Committee members to ensure the efficient operation of the Club.
Duties include
Issuing receipts and promptly depositing all monies received
Making all payments and keeping accurate, up to date records of income and expenditure
Ensuring that adequate accounts and records exist regarding the club’s financial transactions
Being the electronic and physical signatory on club transfers, with at least one of the Secretary, President and Vice
President
Preparing regular bank account reconciliations for all accounts
Being responsible for the club’s petty cash
Ensuring safe custody of money.
Ensuring the club has effective financial control systems so that money cannot be misappropriated.
Invoicing members for items/services provided, e.g. equipment, merchandise, registrations
Being fully informed about the financial position of the club at all times
Preparing budgets for the forthcoming year describing potential sources of income and expenditure
Presenting regular breakdowns of income and expenditure to the management committee
Preparing and presenting financial statements to committee meetings and for the annual report
Investing surplus funds
Managing club investment programs
Preparing annual financial accounts for auditing, and providing the auditor with information as required
Ensuring annual returns and statement of accounts are filed with the Commission for Corporate Affairs
Ensuring GST compliance as required
Ensuring invoices are valid tax invoices and that suppliers issue valid invoices
Ensuring compliance with all regulatory authorities as required
Accountability
The Treasurer is accountable to the President and the General Committee.
The Treasurer shall seek ratification from the General Committee of a Club budget, including debt reduction and there after
shall have the authority to act within the limits of the budget and strategy approve.
The Treasurer shall provide a monthly report to the General Committee of all financial transactions.